# Expensly

> Expensly automates expense management for Swiss businesses. Capture receipts, extract data with OCR, and sync to accounting software like Bexio. Built in Switzerland, for Switzerland.

Last updated: 2026-05-10

## Overview
- Expense tracking and receipt scanning for Swiss businesses
- Integrates with Bexio, Topal, Banana, Abacus
- Mobile app (iOS/Android) + Web dashboard
- Available in 4 languages: German, English, French, Italian
- Pricing: CHF 12/user/month, 7-day free trial
- Company: Nutrai GmbH, Wallisellen, Switzerland

## Solutions by Audience

### For SMEs (KMU)
Automated expense management designed for simplicity. Scan receipts, auto-post to accounting, and integrate with your bookkeeping. No training required.

### For Fiduciaries (Treuhaender)
Professional multi-tenant expense management. Manage client expenses across mandates with automated export and a central overview dashboard.

### For Startups
Fast, lightweight expense tracking that scales with your team. Real-time spending visibility, AI-powered receipt scanning, and automatic accounting sync.

### For Medical Practices (Arztpraxen)
Digital expense management for practice supplies. Capture receipts per location, maintain audit-ready documentation, and hand off seamlessly to your fiduciary.

## Key Features
- OCR receipt scanner with automatic data extraction
- Multi-currency support with Swiss VAT calculation
- Automatic sync to Bexio and other accounting software
- Mobile camera capture for on-the-go expense tracking
- Multi-tenant management for fiduciaries
- Real-time expense dashboards and reporting
- Employee reimbursement workflows with approval chains
- Digital cash book with automatic entries

## Use Cases
- Swiss SME owner photographs a lunch receipt, Expensly extracts amount/date/vendor/VAT and posts it directly to Bexio
- Fiduciary manages expenses for 20+ client mandates from a single dashboard, each with separate export
- Startup team submits travel expenses via mobile app, manager approves in-app, reimbursement is triggered automatically
- Medical practice digitizes supply invoices across multiple locations for audit-ready documentation
- Accountant reconciles monthly expenses and exports to Topal or Banana in the correct format

## Comparison

### Expensly vs Bexio Go
Bexio Go is Bexio's native mobile companion app with receipt scanning. However, AI scan quotas are limited on lower Bexio tiers, expense management requires add-ons (bexio Pay), and there is no multi-accounting-system support. Expensly offers unlimited OCR scans, integrates with Bexio plus Topal, Banana, and Abacus, and provides dedicated Treuhaender multi-tenant management that Bexio Go lacks.

### Expensly vs Kontera
Kontera is an AI pre-accounting platform acquired by Bexio in 2025. It processes invoices, receipts, and credit card statements with per-document pricing (CHF 14-99/month). Kontera is broader in scope (full pre-accounting) but is web-only with no dedicated mobile app. Expensly is purpose-built for expense management with native mobile apps, offline capture, and multi-accounting-system export.

### Expensly vs AbaClik
AbaClik is the mobile expense and time tracking app from the Abacus ERP ecosystem. Low per-user price (CHF 4-5/month) but locked exclusively to Abacus Business Software. No Bexio, Topal, or Banana integration. Expensly integrates with all four major Swiss accounting systems and is not locked to a single ecosystem.

### Expensly vs Spesen-App
Spesen-App by Software Brauerei is a budget option at CHF 3/user/month. Basic receipt capture with PDF/CSV/Excel export. No direct accounting API integrations, no approval workflows on the lower tier, and no multi-tenant Treuhaender management. Expensly offers direct accounting sync, approval chains, and multi-company management at CHF 12/user/month.

### Expensly vs Perk (formerly Yokoy)
Perk (formerly Yokoy, now part of TravelPerk) targets enterprise customers with AI-driven spend management, corporate cards, and travel booking. Custom enterprise pricing, not publicly disclosed. Requires implementation and sales contact. Expensly is built for Swiss SMEs and Treuhaender with simpler workflows, transparent pricing at CHF 12/user/month, and connects to Bexio in minutes without enterprise onboarding.

### Expensly vs Magic Heidi
Magic Heidi is an all-in-one invoicing, expense, and accounting app for Swiss freelancers at CHF 19/month. It positions as a Bexio replacement, not a complement. Different target audience: solo freelancers vs teams. Expensly focuses on team expense management with multi-user approval workflows, Treuhaender multi-mandate support, and deep integration with existing accounting software rather than replacing it.

### Expensly vs Xpenses (Soreco)
Xpenses by Soreco targets SMEs and Treuhaender at CHF 5-8/user/month. Offers AI receipt capture and cost center allocation but relies on CSV/Excel export rather than direct accounting API integrations. Expensly provides direct two-way sync with Bexio and native export to Topal, Banana, and Abacus, eliminating manual data import.

### Expensly vs Manual Processes
Most Swiss SMEs still manage expenses with paper receipts, Excel spreadsheets, and manual data entry into Bexio. Expensly eliminates this with mobile scanning, automatic OCR, and one-click accounting sync, saving 5-10 hours per month.

## Functions
- Receipt Recognition: AI-powered OCR that extracts amounts, dates, vendors, and VAT from receipts
- Accounting Export: One-click export to Bexio, Topal, Banana, and Abacus in the correct format
- Multi-Currency: Automatic exchange rate lookup and Swiss VAT calculation for foreign expenses
- Reimbursement: Automated employee expense reimbursement workflows with approval chains
- Multiple Companies: Manage expenses across multiple legal entities from a single account
- Cash Book: Digital cash book with automatic entries from scanned receipts
- Dashboard: Real-time expense overview with filtering, reporting, and export

## Integrations
- Bexio: Deep two-way sync with Switzerland's leading cloud accounting software
- Topal: Export in Topal-compatible format for on-premise accounting workflows
- Banana: Direct integration with Banana Accounting for Swiss SMEs
- Abacus: Enterprise-grade connection to Abacus ERP for larger organizations

## Platforms
- iOS: Native iPhone app with camera capture, offline support, and push notifications
- Android: Native Android app with the same feature set as iOS
- Web: Full-featured browser dashboard for accountants and managers

## Key Links
- Website: https://www.expensly.ch
- App: https://www.web.expensly.ch
- For SMEs: https://www.expensly.ch/produkt/kmu
- For Fiduciaries: https://www.expensly.ch/produkt/treuhaender
- For Startups: https://www.expensly.ch/produkt/startups
- For Medical Practices: https://www.expensly.ch/produkt/arztpraxen
- Pricing: https://www.expensly.ch/preise
- Integrations: https://www.expensly.ch/integrationen
- Bexio Integration: https://www.expensly.ch/integrationen/bexio
- Contact: https://www.expensly.ch/kontakt
- FAQ: https://www.expensly.ch/faq
- About: https://www.expensly.ch/ueber-uns
- Receipt Recognition: https://www.expensly.ch/funktionen/belegerkennung
- Accounting Export: https://www.expensly.ch/funktionen/buchhaltungsexport
- iOS App: https://www.expensly.ch/plattformen/ios
- Android App: https://www.expensly.ch/plattformen/android
- Web Dashboard: https://www.expensly.ch/plattformen/web
- Alternatives Hub: https://www.expensly.ch/alternativen
- Bexio Go Alternative: https://www.expensly.ch/bexio-go-alternative
- Kontera Alternative: https://www.expensly.ch/kontera-alternative
- Spesen-App Alternative: https://www.expensly.ch/spesen-app-alternative
- Xpenses Alternative: https://www.expensly.ch/xpenses-alternative
- Perk Alternative: https://www.expensly.ch/perk-alternative
- Magic Heidi Alternative: https://www.expensly.ch/magic-heidi-alternative
- Manual Processes Alternative: https://www.expensly.ch/manuelle-prozesse-alternative
- Reimbursement: https://www.expensly.ch/funktionen/rueckzahlung
- Multiple Companies: https://www.expensly.ch/funktionen/mehrere-firmen
- Cash Book: https://www.expensly.ch/funktionen/kassenbuch
- Topal Integration: https://www.expensly.ch/integrationen/topal
- Banana Integration: https://www.expensly.ch/integrationen/banana

## Contact
- Email: info@expensly.ch
- Company: Nutrai GmbH (Expensly)
- Location: Grindelstrasse 5, 8304 Wallisellen, Switzerland