What is the difference between Expensly and Magic Heidi?

Magic Heidi is an all-in-one app for solo entrepreneurs combining invoicing, expenses and basic accounting. Expensly is built for teams and syncs receipts directly with Bexio, Topal, Banana or Abacus.

Who is Magic Heidi better suited for?

For sole traders without a team who want to issue invoices and capture expenses. In that scenario Magic Heidi replaces a classic accounting tool.

When is Expensly the better choice?

As soon as several people capture receipts, approvals become necessary or accounting should stay with Bexio, Topal, Banana or Abacus. Expensly scales with the team.

Is Expensly cheaper than Magic Heidi?

From two users on, yes. Expensly costs CHF 10 per user per month. Magic Heidi starts at CHF 24.99 per month on the annual plan for a single seat. For one person alone, Magic Heidi stays competitive.

Can I keep my Bexio accounting when using Expensly?

Yes. Expensly syncs directly with Bexio, you keep your accounting and add Expensly for receipt capture. Magic Heidi would replace Bexio, not complement it.

Magic Heidi

The Magic Heidi alternative for teams and SMEs

Magic Heidi is the all-in-one app for Swiss solo entrepreneurs. Expensly is the alternative when your team grows and you want to sync receipts directly to Bexio, Topal, Banana or Abacus.

Try for free

Why teams switch

Single-user

Team grows beyond Heidi

Magic Heidi is built as a single-user app. Multi-user features, approval chains and a shared receipt inbox are not part of its scope. Additional people require a separate account.

Mini-bookkeeping

DIY bookkeeping, not an expense tool

Magic Heidi bundles invoicing, receipts and VAT into one mini-bookkeeping app for solo self-employed. Accountants prefer Bexio, Topal with direct expense sync.

Multi-client

One login for every client

Accountants switch between clients without re-logging in, team members capture receipts in the correct client account. Heidi ties one subscription to one company.

Expensly vs Magic Heidi at a glance

Expensly vs Magic Heidi
Feature	Expensly	Magic Heidi
Team account with roles and permissions
Multi-client capable for accountants
Direct Bexio sync via API
Employee reimbursement workflow
Swiss QR-code invoicing included
All-in-one: invoices + expenses + accounting
Data hosting in the DACH region
AI receipt capture
Multi-currency support
Multi-step approval workflows
Integration with Topal, Banana, Abacus

ExpenslyMagic Heidi

Team & Bexio

Expensly leads here

Team account with roles and permissions

Multi-client capable for accountants

Direct Bexio sync via API

Employee reimbursement workflow

Solo all-in-one

Magic Heidi leads here

Swiss QR-code invoicing included

All-in-one: invoices + expenses + accounting

Capture & multi

Tied & bonus

Data hosting in the DACH region

AI receipt capture

Multi-currency support

Multi-step approval workflows

Integration with Topal, Banana, Abacus

When a team joins in

Magic Heidi is built for one person. As soon as a second employee needs to capture receipts or a manager needs to approve, the multi-user architecture is missing. Expensly starts at one user and scales to teams with roles, approvals and budget views.

From receipt to reimbursement in one chain

Employee photographs the receipt, manager approves, Expensly posts the booking to Bexio and triggers the reimbursement automatically. One chain, one tool, no Excel list handed to HR. Magic Heidi is built as a single-user app; team reimbursement is not part of its scope.

One login for all your businesses

Owners with multiple companies switch between clients right inside the expense app. Photo, category, company, done. Every company with its own chart of accounts and tax rates. Magic Heidi is single-user. One company, one account, no switching.

Price by team size

Price by team size
Teamgrösse	Expensly	Magic Heidi	Magic Heidi plan
1 user	CHF 12	CHF 30	Monthly plan
1 user (annual plan)	CHF 10	CHF 24.99	Annual plan
5 users	CHF 50	CHF 150	Annual plan
10 users	CHF 100	CHF 300	Annual plan

ExpenslyMagic HeidiMagic Heidi plan

1 user

CHF 12CHF 30Monthly plan

1 user (annual plan)

CHF 10CHF 24.99Annual plan

5 users

CHF 50CHF 150Annual plan

10 users

CHF 100CHF 300Annual plan

Try free

As of May 2026. Magic Heidi: monthly list prices (annual subscription CHF 24.99/month). Heidi is single-user. Multi-user projection per separate account. List prices excl. VAT.

Get started in 3 steps

Sign up + install the app

Create an account, install the app on iOS or Android, invite your team.

Connect accounting + set categories

Link Bexio, Topal, Banana or Abacus via OAuth. Confirm account and category mapping.

Scan your first receipt

Photo of the receipt, AI extracts amount, VAT and supplier. Posted straight to your accounting.

Verdict

Choose Expensly when…

Your team grows beyond one person and everyone should capture in the same account.
Multi-step approvals (employee → manager → bookkeeper) are part of the workflow.
One login should cover all your companies.

7-day free trial

Magic Heidi

Choose Magic Heidi when…

You work solo and want an all-in-one app for invoices, expenses and basic accounting.
Swiss QR-code invoicing inside the tool itself is mandatory in your workflow.
You don't have an external fiduciary or existing Bexio/Topal/Banana/Abacus accounting.

Frequently asked questions about Expensly vs Magic Heidi

Also compared

AbaClik compared Spesen-App compared Bexio Go compared

Automate your expense reports, start free

Get started with Expensly now and save hours every month.

Start free trial